Office Assistant

Application deadline - Monday 17 June, 10am
Salary £21,000 per annum

ABOUT LONDON THEATRE COMPANY

London Theatre Company is a new theatre producing company founded by Nicholas Hytner and Nick Starr, with an emphasis on the production of new work. It is a commercial venture, backed by a small group of senior venture capital investors. Our intention is to create a culture, ethos and economic model that supports writers, directors, designers and actors to work at scale in a space that is complementary to those of the subsidised theatre and West End.
A new theatre in King’s Cross is due to open in winter, 2021.

ABOUT BRIDGE THEATRE

The Bridge is London Theatre Company’s first new theatre, and the first wholly new commercial theatre of scale to be built in London for 80 years. It has a stunning riverside location on the south bank of the Thames, right by Tower Bridge and five minutes’ walk from the transport hub of London Bridge station. It is designed by Haworth Tompkins, winners of the 2014 RIBA Stirling Prize for Liverpool’s Everyman Theatre. It has 900+ seats and can be configured in end-stage, thrust and promenade formats.
The Bridge opened for the first time in October 2017, and since then has produced a variety of plays, including A German Life, a one-woman show starring Maggie Smith, and Julius Caesar, an immersive reimagining of Shakespeare’s classic. My Name is Lucy Barton, performed by Laura Linney, will open on Broadway in January 2020.

ABOUT THE ROLE

Responsible to: Head of Sales and Audience Insight.
Salary: £21,000 per annum.
Probationary period: 3 months.
Notice period: 2 weeks during probationary period; 4 weeks thereafter.
Terms: Usual working hours are 10am to 6.30pm, Monday to Friday. However, a certain degree of flexible working may be expected as required.
Holiday: 20 days plus bank holidays, per annum, pro rata.

This is a brand-new role, created to ensure the smooth running of the office as the company continues to grow. The successful candidate will provide administrative support across departments, but with a particular focus on Head Office. The role encompasses a broad range of duties and responsibilities, to reflect a fast-paced and collaborative working environment.

MAIN DUTIES AND RESPONSIBILITIES

  • Maintain the efficient running of the office, create a positive working environment and ensure that day-to-day administrative duties are carried out, including answering the telephone, taking messages, fielding information, dealing with general enquiries, ordering and receiving goods, printing, recycling, post and filing.
  • Personal Assistant to the co-founders, alongside diary management support for senior management.
  • Diarise bi-monthly board meetings and act as the main point of contact for all board related enquiries.
  • Coordinate all aspects of Bridge Theatre press nights, focusing on ticketing, seating plans and gifts, and supporting operations across departments.
  • Central administrator for all recruitment and HR processes, via our HR portal (Iris).
  • Rehearsal rooms enquiries and running holding dates and booking rehearsal rooms.
  • Provide administrative support for venue hire and Special Events.
  • Provide ticketing support through management of house seats and other requests, via our box office system (Spektrix).
  • Liaise with agents regarding ticketing, headshots and CVs.
  • Book meeting rooms, couriers and taxis as required.
  • Main point of contact for theatre tours and site visits.
  • Actively develop and implement green policies across the company.
  • Maintain a close relationship with members of staff across departments, particularly the Theatre Administrator and the IT support team.
  • Attend read-throughs, preview and press nights and other Bridge Theatre events as required.
  • Pick up ad-hoc tasks as they arise.

ESSENTIAL

  • Highly organised, approachable and friendly, with an ability to manage dynamic and changeable workloads.
  • Ability to work well under pressure in a collaborative environment.
  • Strong IT skills and the ability to utilise a range of different software packages to organise and streamline information handling.
  • Ability to handle a wide range of tasks and project work consecutively and proactively.
  • Punctual and reliable, with an understanding of the importance of confidentiality in the workplace.
  • Ability to communicate with people at all levels both internally and externally.
  • Enthusiasm for the theatre industry.

DESIRABLE

  • Experience of working in an administrative role.
  • Experience of using ticketing software.
  • Experience of using or administrating an online HR portal.

To apply please submit a cover letter and CV in one document to recruitment@londontheatrecompany.co.uk
before 10am, Monday 17 June, 10am

We are an equal opportunities employer and value diversity. We encourage applicants from different backgrounds and different experiences.

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